Treasurer/ Activity Fund Custodian

Education Service Center

Evaluated by:  Chief Financial Officer

Reports to:      Chief Financial Officer

Supervises:     Does not supervise

Contract:        12 Months

Working Hours:  8hours daily, between 8:00 a.m. to 5:00 p.m.

Grade:             V

QUALIFICATIONS:

A high school diploma or GED and specialized vocational experience in or after high school in the field of accounting and data entry.  Three years’ experience with Microsoft office software including word processing and Excel Spreadsheet is required.  Job requires occasional bending/stooping/squatting/crouching/kneeling, climbing, reaching above the shoulder and pushing/pulling.  Job requires occasional carrying/lifting up to 50 pounds.  Job requires employee to use both hands for repetitive actions involving simple/firm grasping and fine manipulation.  Employee must possess hearing and speaking abilities to monitor equipment and communicate with employees, students, and parents.  The Board of Education and Superintendent may approve alternatives to the listed qualifications.

ESSENTIAL JOB FUNCTIONS - TREASURER

1. Receive, receipt, and deposit all district funds.
2. Print, register, distribute, and clear all payments from all operating funds.
3. Prepare reports and correspondence as required by policies and at the request of the CFO or governing board.
4. Maintain ledger for Gifts and Endowments Fund. Provides reports on all endowments and scholarships. Communicates with and/or provides proper documentation annually to family members. Provides acknowledgement letters to each contributor for tax purposes.
5. Invest district monies and maintain appropriate records.
6. Ensure all district monies are adequately collateralized at all times.
7. Prepare monthly reports to the governing board.
8. Assist CFO in budget preparation.
9. Work cooperatively with independent auditors in the performance of the annual audit.

ESSENTIAL JOB FUNCTIONS – ACTIVITY FUND CUSTODIAN

1. Responsible for coordinating all activity fund operations throughout the district.
2. Enter all receipts from all activity accounts into the district’s accounting system.
3. Print, register, distribute, and clear all payments from all activity accounts.
4. Prepare bank reconciliations at least monthly.
5. Advise all activity fund clerks on procedures for preparing budgets, establishing new projects and fundraisers, and inter-account transfers.
6. Work cooperatively with independent auditors in performance of the annual audit.
7. Perform other duties as assigned.