Classified Payroll Coordinator
Education Service Center
Evaluated by: Executive Director of Financial Services
Reports to: Executive Director of Financial Services and Payroll Coordinator
Supervises: Does not supervise
Contract: 12 Months / 8 hours daily usually from 8:00 a.m. to 4:30 p.m.
Grade: V
QUALIFICATIONS: A high school diploma or GED and specialized vocational experience in or after high school in a business office. Two or three years experience is required in accounting, bookkeeping, word processing and data entry. Must be proficient in Microsoft Office, Excel Spreadsheet, word processing and Ten-Key. Two or three years experience dealing with employee benefits and payroll. Experience in Oklahoma School Personnel Data and Procedures is preferred. Job requires typing at 60 WPM at 90% accuracy. This employee must possess manual dexterity sufficient to operate a computer, typewriter, calculator and pencil. Job requires repetitive actions involving simple and firm grasping. Job requires frequent carrying/lifting up to 35 pounds. Job requires frequent bending/stooping, squatting/crouching and occasionally reaching above the shoulder. Employee must possess hearing and speaking abilities to use equipment and communicate with employees, vendors and other schools/agencies. Good people skills required. The Board of Education and Superintendent may approve alternatives to the listed qualifications.
Essential Job Functions:
- Schedules, completes meeting and does new hire paperwork and benefits enrollment with new support employees.
- Calculates, codes and inputs Request For Contracts, Change Of Status, Additional Compensations, Notice of Separation from Employment, etc. docs into personnel and payroll.
- Calculates salaries based on days worked for each employee based on work schedule for that individual.
- Processes and enters all payroll fringes and deduction codes.
- Enters and reconciles payroll information.
- Processes contracts.
- Assists district employees with leave, paperwork, benefits and coding questions.
- Assists and answers employee questions regarding Payroll and Benefits.
- Processes and maintains Workers Comp, FMLA, LOA, etc..
- Prepares employment verifications for support employees.
- Assists in routine payroll functions/distribution of paychecks.
- Establishes, updates and/or maintains existing filing system.
- Performs other duties as assigned.